Description Assist in the following Corporate Secretarial Matters: Client facing, coordinating all corporate secretarial requirements to maintain compliance with the New Zealand companys office and under Corporation Law in maintaining company records. Advise or brief the board of directors on various corporate governance issues, including sound governance practices. Creating the mandatory statutory records / register and regularly updating with copies of resolutions, changes in directors, shareholders, annual returns, financial statements, dividend distributions, including scanning, photocopying (as required).

Drafting of various resolutions like AGM resolutions, Special resolutions, and Directors Resolutions. Arrange Company Authorisations / Transaction Documents for circulation and execution by the board directors and Shareholders. Assist in drafting agenda for Board Meeting, drafting minutes of the meeting.

Assist in filing Annual Returns with the NZ Companies Office. Assist with drafting various Companies Office Forms Assist in new company incorporation with the New Companies office including completion and collection of client records and submission of CDD/KYC. Assisting in updating client calendar as well maintaining compliance calendar.

Systematically file documents i.e., maintain electronically and correctly naming the files on the server by following naming protocol.

Assist in Billing / Invoices related matters. Assist with company deregistration (if applicable). Emailing and/or posting client correspondences, as and when required.

Assist in drafting Cosec Process, regular review and updating the same. Assistance with other special projects that may arise. Stay informed on regulatory developments and issue / changes that affect the business and ensure compliance at all times.

Assisting in managing governance process, reporting for client directorship Portfolio Support CSC Directors in their resident directorship roles to ensure they have continuing visibility of client operations and status, i.e., contacting the client to obtain information and facilitate Q&A.

Review client files and manage data and document requirements for clients on timely basis. Review and update Directors Governance Spreadsheet, like renewal of D&O Insurance. Admin and CSC NZ Internal Functions.

Manage onboarding new clients and continuing KYC and compliance monitoring Ensure all new clients are subject to standard on-boarding process. Gather and review all the required documents (depending on AML or non-AML) Ensure the client onboarding forms are completed on a timely basis Set up new client files and folders (hard copy as well as e-files) Request documents from clients Compliance Under AML CFT Regulations and Global Policies. Ensure to complete CDD /KYC as may be required for all new clients depending on the services being provided.

Assist in updating required AML CFT reporting on annual file reviews. Assist (source and compile information) in submission of AML CF.