Job Description Te Whiwhinga mahi | The opportunity We are looking for a highly skilled and experienced Executive Assistant to support the Dean and Deputy Dean of Law. You will be a self-starter with strong interpersonal communication skills and the ability to deal with a diverse range of different stakeholders. You will have a high level of business acumen, be able to think on your feet and be comfortable within a fast-paced environment.

Key accountabilities of this position include: Ensuring the smooth operation of administrative and secretarial functions, including coordinating meetings, managing diaries, preparing agendas and recording minutes. Composing routine communications, reports, and presentations to the highest standard. Seek and contribute to the continuous improvement of processes and procedures.

Liaising with internal and external stakeholders to organise a range of administrative requirements such as travel, events and communications on behalf of the Dean. Working in partnership with the HR team regarding recruitment and other HR related processes. Completing P-card and E-card reconciliations as required.

Working collaboratively to ensure continuous improvement and efficiency in Faculty documentation and administration processes. This is a full-time (37.5 hours pw), 12-month fixed-term position.

Salary range is between $75,000 $85,000 based on experience and qualifications. More information about this role is available in the Position Description He krero mu | About you We are seeking someone who has: Experience in a senior administrative position working with senior managers in complex organisations and large team structures. The ability to develop collegial relationships across all levels of the organisation.

Meticulous attention to detail and is highly organised, with the ability to manage competing demands, multitask and thrive in a truly dynamic environment. Excellent communication and interpersonal skills with the ability to act with discretion. Experience in a tertiary environment or government sector will be advantageous but not essential.

Advanced skill level within the MS Office Suite, as well as proficiency with using Zoom and MS Teams. Me phea te tuku tono | How to apply Applications must be submitted online, by the closing date of 15th June 2025 to be considered. Please include your cover letter and your CV highlighting how you can meet the skills and experiences detailed above.

Please reach out to Sharon Kishore via sharon.kishore@auckland.ac.

nz for a confidential conversation. Please note we are happy to answer your questions, but we do not accept applications by email. We reserve the right to close applications early if a suitable candidate is found.