Facilities Specialist Location: Christchurch, New Zealand (Office Based) Fixed term - 9 months Position Summary: Bentley's Facilities department is looking for an experienced Facilities Specialist for our Seequent Christchurch office, providing admin support for other offices in Australia. The Facilities Specialist will oversee the Christchurch office and ensure it runs smoothly. They will address the day-to-day facilities issues that may arise, as well as managing facilities vendors, communicating with property managers, and purchasing office items through Bentley's purchasing system as needed.

Reporting to the Director of Global Facilities (located in the UK), the Facilities Specialist will oversee all monthly invoicing for ANZ (electric, water, internet, janitorial, etc.), and work with Finance to ensure timely payment of invoices. As needed, they will also assist Real Estate with real estate projects (moves, openings, closures, fit-outs).

Your Day-to-Day: - Act as first point of contact for all queries and issues for office - Oversee general office operations including, but not limited to: - Support approximately 7 offices in the Australia/New Zealand (ANZ) region to ensure colleagues have a safe and professional work environment - Manage courier shipping/receiving, and general mail requirements daily - Order stationery supplies, office equipment, beverages and snacks for office-based colleagues - Create Facilities related purchase requests and subsequent invoice approval process - Work with Finance department for timely bill paying and problem-solving - Support all Real Estate and Workplace projects in the region as needed - Hire vendors and work with Landlords to resolve issues and manage ongoing Facilities services (janitorial, electrical, plumbing, HVAC, etc.) - Purchase furniture, mobile phones, and supplies requested through corporate help system as needed - On-site health and safety support of the Christchurch office, including job safety assurance/hazard reporting walkthroughs - Manage office access for ANZ colleagues - assigning/canceling fobs/access cards when needed - Provide other regionals facilities support needs as required What You Bring to the Team: - Friendly, warm, courteous, and professional manner - Highly organized and analytical - Excellent oral and written communications skills - Skilled at coordinating with outside agencies for services - Ability to do research, organize information, report findings, and make sound decisions - Ability to work well with outside vendors, internal customers, and corporate facilities team - Can always be counted on to complete assigned tasks with minimal follow up - Ability to set measurable goals and meet deadlines - Ability and willingness to learn quickly About Bentley Systems: Bentley Systems (Nasdaq: BSY) is the infrastructure engineering software company. We provide innovative software to advance the world's infrastructure - sustaining both the global economy and environment.

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